EB 2012-11-04 minutes

The regular Executive Board meeting of the Pirate Party of Canada was called to order at 19:34 Eastern Time, November 4, 2012 at irc channel #canada-meetings, irc.pirateparty.ca. The President was in the chair and the secretary was absent. In attendance were Jack Mcleod, Johann Weissgerber, James Wilson, and Patrick Fitzgerald.

James Wilson moved that We use a temporally-distributed meeting setup to complement our irc meeting. The system would work like a real-time meeting but in the form of a forum or     similar system. It will allow member to participate at their own phase. A discussion or motion could be initiated by any authorized member of the meeting. The following rules will be used:

CIVILITY:Executive Board members are expected to maintain composure at all times on this forum. What they are to avoid includes, but is not limited to: personal attacks, racism, sexism, Necro-posting, and/or off-topic conversation on motions.

ROLE OF THE CHAIR: The role of the chair on this forum is to facilitate discussion and maintain order. By default the chair of the Executive Board also chairs discussions on this forum. The chair will monitor all discussions on this forum and seek, through personal communication or other means, to keep discussions on topic and maintaining proper civility. The chair will see that forum rules are followed. The chair will also inform Executive Board members when a motion passes.

MOTIONS: Proposed motions are able to be voted on for 5 days from when the motion is first posted. A majority of the Executive Board must vote in the affirmative to the motion for it to pass. Any two members may request a motion be delayed to the next scheduled meeting. If a meeting falls with the 5 day period a motion may be considered then. The full text of the motion will be written in bold type

Motions posted must have a visual cue (loud speaker icon) that they are indeed motions. If said visual cue is not included the post will not be considered a     motion until either the original poster or later commenter adds it. Voting period begins from when speaker icon is added.

AMENDMENTS: Amendments must be posted in reply to the motion they are amending. They must be in bold type and include the motion as it would look fully amended.Amendments must also include a unique identifying number of not less than one and not more than two digits. This serves to identify the amendment.

VOTING IN GENERAL: When a vote is cast no extra text is allowed to accompany the vote in the same post. The voter will indicate a vote for/against the main motion by posting "Main Aye" or "Main Nay". If there are amendments the voter will indicate "Amendment # Aye" or "Amendment # Nay". Capitalization in votes do     not matter. A voting post that includes text other than votes runs the risk of being overlooked and as such should be avoided. When voting an Executive Board member may cast [a] a vote for the main motion and [b] a vote for each proposed amendment. A motion (amended or otherwise) that has a number of Aye votes equal to at least 50%+1 of the entire Executive Board is considered passed. The chair shall so declare. A motion that at the end of      the voting period has 50%+1 support of votes cast is considered passed (provided at least a quorum of the Executive Board voted). The chair shall so declare. In the event that a motion and amendment to said motion are tied in votes (but both have enough support to pass) the main motion is passed and the amendment is    immediately passed as well.

In the event two amendments are tied in votes (but both have enough support to pass) the amendment that received enough support first passes. The amendment that received enough support second does not pass as the motion it is amending has been altered.

The motion was adopted with 4 ayes and 0 nays.

The meeting was adjourned at 20:43 Eastern Time.

View transcript