Sample Transcript

General Meeting
[20:00] <@MikkelPaulson> okay, it's 8:00 EDT [20:00] <@MikkelPaulson> so as leader I'll call this meeting to order [20:00] yay [20:00] <@MikkelPaulson> until we can elect a proper chair for future meetings [20:00] <@MikkelPaulson> thanks for coming, folks [20:01]  what's the agenda for tonight? [20:01] <@MikkelPaulson> first order of business would be the chair and clerk, which will be elected positions from this point forward [20:01] <@MikkelPaulson> right now we have exactly one candidate for each [20:01] <@MikkelPaulson> coppro for chair, and rintaran for clerk [20:01] <@MikkelPaulson> if anyone else would be interested in standing against them for election, now's the time [20:01] <@MikkelPaulson> job descriptions [20:01] <@MikkelPaulson> Chair (currently appointed on a per-meeting basis) [20:01] <@MikkelPaulson> The person in charge of general meetings. The chair moderates debate, establishes agendas, and can accept motions and censor disruptive attendees. [20:01] <@MikkelPaulson> Clerk (currently Mikkel) [20:01] <@MikkelPaulson> Responsible for taking votes, publishing minutes, and keeping a record of documents and motions passed. The clerk should have sole access to voting records. Allowing directors access to this data would give us the opportunity to falsify votes. Since this information is published to the forum, it provides another good reason to remove directors from roles as forum moderators. The clerk should either have basic PHP/MySQL experience or app [20:02]  that's awesome, very well put [20:02] <@MikkelPaulson> any other candidates? [20:02] Was the PHP/MySQL part listed on the site? I don't remember reading that bit. [20:03] <@MikkelPaulson> yeah sorry, I added that after you volunteered [20:03] <@MikkelPaulson> and I think we're going to use the wiki instead [20:03] <@MikkelPaulson> so don't sweat it [20:03] Wiki I can handle. I know a little bit of PHP, but almost nothign of MySQL. [20:04] <@MikkelPaulson> right now our public and telephone votes are stored in a MySQL database, to which ideally you should be the only person with access [20:05] <@MikkelPaulson> well, seeing no other candidates, I declare coppro elected for the position of chair and rintaran for the position of clerk, both by acclamation [20:05] <@MikkelPaulson> congratulations, gentlemen [20:05] Cool. [20:05]  so say we all [20:06] <@MikkelPaulson> I'll give you a run-down of the responsibilities later on [20:06] <@MikkelPaulson> I don't think coppro was able to be with us tonight, so we'll need someone to chair this meeting [20:06] <@MikkelPaulson> any volunteers? [20:06] Elected to two things in as many months. lol [20:06]  coppro, rintaran, congrats [20:06] <@MikkelPaulson> quiet bunch tonight, huh? [20:07] * coppro is back [20:07] oh [20:07] <@MikkelPaulson> brilliant timing [20:07] these positions should not be done by acclamation [20:07] they need to be confirmed by a majority [20:07] <@MikkelPaulson> very well [20:07]  don't we need to verify before voting? [20:07] <@MikkelPaulson> we don't have a clerk right now [20:08] <@MikkelPaulson> so a voice vote should suffice [20:08]  oh, sry... [20:08] you could just try to do it by consent [20:08] I don't see any issues in the logs [20:08] <@MikkelPaulson> all in favour of coppro's appointment please say aye, all opposed say no

[20:08] Vote was taken on Chair. 5 Ayes 0 Nays 2 Abstain.

[20:09] <@MikkelPaulson> all in favour of rintaran's appointment as clerk please say aye, all opposed say no

[20:10] Vote was taken on Clerk. 5 Ayes 0 Nays 2 Abstain.

[20:10] Do we have a mass highlight available? [20:10] <@MikkelPaulson> the ayes have it [20:10] <@MikkelPaulson> coppro and rintaran are elected chair and clerk, respectively [20:10] <@MikkelPaulson> what do you mean? [20:11] to ping everyone [20:11] <@MikkelPaulson> nope [20:11] <@MikkelPaulson> I now cede the chair to coppro [20:12]  that'll do in a pinch [20:12]  yay [20:12] shmeh? [20:13] <@coppro> Okay. Before we begin, a few notes: First, we will be running under a different meeting procedure from previous meetings. For the most part, this shouldn't matter, but if you have any questions, you don't know how to do something, etc., please PM me. [20:14] <@coppro> I will not participate in discussion without ceding the chair (ideally to MikkelPaulson as party leader), except to add information. [20:14] <@coppro> I will not vote unless it affects the outcome [20:15] <@coppro> If you want a vote to be exposed to the whole party, unless it's required to be done that way, it requires a majority to put the motion before the whole party. Otherwise votes will be taken only from those present [20:15] <@coppro> rintaran: As clerk, you will be identifying voters? [20:16] <@coppro> I'd appreciate you +v them to make it easy [20:16] <@rintaran> I believe so. [20:16] <@rintaran> Yup. Verified. I do. People PM me their ID numbers, and then just PM me their votes as we go along.

[snipped]

Also see Sample GM Minutes and Sample Vote Log

Federal Council Meeting
A transcript for a Federal Council Meeting is to be formatted the same as above, except there is no need to filter names of voters.