EB motions and adopted rules in effect

General By-laws

1 2012-06-24 The Board adopted a special rule of order that meetings shall be held weekly on Sundays at 7:30pm Easten in #canada-meetings on irc://irc.pirateparty.ca/

2 2012-01-09 The Party shall not offer any loans to candidates for their candidacy deposits.

3 2012-04-23 Funds for projects shall be allocated as follows: Funds may be earmarked either into the General Project Fund or to funds for specific official projects. On the first of each month, $5 will be put into the General Project Fund per official project, and the funds may be added to at any time by the Executive Board or as a condition of a donation to the Party. In the event that a project loses recognition, the Executive Board will make an effort to contact any donors of unspent funds and offer to return them; otherwise, the remaining funds in that project's fund shall revert to the General Project Fund.

4 2012-08-05 Any member of EB or PC may assign to a volunteer a PPCA email address, which will be of the form first.last@pirateparty.ca (with nicknames permitted), and if an individual is no longer volunteering for the Party, that their address can be revoked at least 2 months after they stopped volunteering by three members of the EB and PC after informing the member. Members who have PPCA email addresses will be expected to use them (or official addresses such as president@) in their volunteer capacity.

5 2013-03-24 To allocate IT a budget of $800 for the rest of the year to cover domain renewals and/or SSL certs and incidental minor costs.

Positions Created by the Executive Board and Related Motions

6 2012-08-05 The executive board creates a series of Regional Volunteer Coordinator positions, one for each province or territory. The positions will be appointed by the National Volunteer Coordinator and report directly to the National Volunteer Coordinator. They will be given a PPCA email address (*Prov-Code*-volunteer@pirateparty.ca, eg. BC-volunteer@pirateparty.ca) and access to an email list containing all Pirate members in their area and will become moderators for their regional section of the forums. Their task will be to coordinate any volunteer efforts in the region and to facilitate the organizing of Pirate events. Primarily they should act as a convenient place for any Pirate member to get information as to how they can help the party and what resources they can get access to, if they wish to host an event. If there is no Regional Volunteer Coordinator for an area, then any enquiries will be directed to the National Volunteer Coordinator.

7 2012-07-29 The Executive Board creates a non-voting, non-quorum member of the executive board called "International Co-ordinator" and appoint Travis McCrea to that position.

8 2012-02-27 Party representatives shall, in official communications, use at least one name by which they are commonly known outside of the Party.

9 2013-03-17 When an EB election turns out a tie said tie will be brought to a monthly GM to be voted on.

Executive Board Forum Rules of Order

10 2012-11-04 The following rules were adopted to cover the use of forums and other means for passing motions between meetings: CIVILITY: Executive Board members are expected to maintain composure at all times on this forum. What they are to avoid includes, but is not limited to: personal attacks, racism, sexism, Necro-posting, and/or off-topic conversation on motions. ROLE OF THE CHAIR: The role of the chair on this forum is to facilitate discussion and maintain order. By default the chair of the Executive Board also chairs discussions on this forum. The chair will monitor all discussions on this forum and seek, through personal communication or other means, to keep discussions on topic and maintaining proper civility. The chair will see that forum rules are followed. The chair will also inform Executive Board members when a motion passes. MOTIONS: Proposed motions are able to be voted on for 5 days from when the motion is first posted. A majority of the Executive Board must vote in the affirmative to the motion for it to pass. Any two members may request a motion be delayed to the next scheduled meeting. If a meeting falls with the 5 day period a motion may be considered then. The full text of the motion will be written in bold type. Motions posted must have a visual cue (loud speaker icon) that they are indeed motions. If said visual cue is not included the post will not be considered a motion until either the original poster or later commenter adds it. Voting period begins from when speaker icon is added. AMENDMENTS: Amendments must be posted in reply to the motion they are amending. They must be in bold type and include the motion as it would look fully amended. Amendments must also include a unique identifying number of not less than one and not more than two digits. This serves to identify the amendment. VOTING IN GENERAL: When a vote is cast no extra text is allowed to accompany the vote in the same post. The voter will indicate a vote for/against the main motion by posting "Main Aye" or "Main Nay". If there are amendments the voter will indicate "Amendment # Aye" or "Amendment # Nay". Capitalization in votes do not matter. A voting post that includes text other than votes runs the risk of being overlooked and as such should be avoided. When voting an Executive Board member may cast [a] a vote for the main motion and [b] a vote for each proposed amendment. A motion (amended or otherwise) that has a number of Aye votes equal to at least 50%+1 of the entire Executive Board is considered passed. The chair shall so declare. A motion that at the end of the voting period has 50%+1 support of votes cast is considered passed (provided at least a quorum of the Executive Board voted). The chair shall so declare. In the event that a motion and amendment to said motion are tied in votes (but both have enough support to pass) the main motion is passed and the amendment is immediately passed as well. In the event two amendments are tied in votes (but both have enough support to pass) the amendment that received enough support first passes. The amendment that received enough support second does not pass as the motion it is amending has been altered.

Duties Assigned to Specific Board Members

11 2013-01-27 The President, Vice President and the Secretary are the custodian of all party's records. All members and officers shall make sure that the Secretary is informed of any update to the records. The Secretary shall maintain and keep the records up-to-date and make sure the President and Vice President have access to the updated records. Records includes all documents related to party's business and all party related systems login information. This motion would come into effect after the February 2013 officers election and shall apply to the newly elected or appointed officers.

12 2012-09-16 Individuals who hold the office of President and Vice President may be made agents of the party if they ask for it.

13 2012-03-19 The President and Vice-President are delegated the power to approve petty expenses of no more than $100, to a maximum of $300 per person per seven-day period; and Resolved, that they shall report any expenses that they so approve to the Executive Board at the next meeting.