EB 2013-03-03 transcript



All times in central time

18:35 <@JohannWeiss> I'll call this meeting to order 18:35 <@JohannWeiss> I'll chair, Ric Lim will be taking minutes 18:35 <@JohannWeiss> We have no agenda 18:36 <@JohannWeiss> RLim: can you post a link to the minutes (once you have a sec)? 18:36 < RLim> https://wiki.pirateparty.ca/index.php/EB_2013-02-24_minutes 18:37 <@JohannWeiss> Any errors? 18:38 <@JohannWeiss> Ill take that as a no 18:38 <@JohannWeiss> Minutes are accepted 18:39 <@JohannWeiss> The floor is now open for motions 18:39 <@JohannWeiss> If you don't have a motion, speak up anyways so i know you've read that 18:39 < Wilson> read it, no objections 18:40 < RLim> not really a motion 18:40 < RLim> more for discussion and we'll see if we need a motion 18:41 <@JohannWeiss> Well what about the mail thing I mentioned before the meeting 18:42 <@JohannWeiss> Not sure if the exec will want to move the mailing address or have me forward everything that arricves 18:42 <@JohannWeiss> Current mail that has arrived: "The mail is info on the signatures we need to do and a notice of a riding boundary changing" 18:42 < RLim> it was addressed to president@pirateparty? 18:42 <@JohannWeiss> No, Leader 18:42 <@JohannWeiss> As in Shawn Vulliez 18:43 < RLim> oh snail mail 18:43 < RLim> Travis mentioned about possibly moving it to Toronto 18:43 <@JohannWeiss> yeah 18:43 < RLim> I think it's good to have it where the leader is. 18:43 <@JohannWeiss> It's easier for me then 18:43 < RLim> But I have another concern 18:44 < RLim> related to that 18:44 <@JohannWeiss> go ahead 18:44 < RLim> right now it's not clear who is supposed to sent out tax receipts to all member signup, renewal and donations 18:44 < RLim> it seems like a Secretary's job 18:44 < RLim> also membership card 18:45 < RLim> although I guess if the leader wants to take it on and delegate to a more local volunteer that would work also 18:45 < RLim> but I believe it needs to be spelled out or it might fall through the crack 18:45 < RLim> and you'll have upset members 18:45 <@JohannWeiss> Yeah, I could see that happening 18:46 < RLim> someone donated $400 at year end 18:46 < RLim> and I know year end donation is usually made for tax purposes 18:46 <@JohannWeiss> Secretary is the most logic, but is that a reasonable amount of work? (from your percpective) 18:47 < RLim> I don't know. Depends who the secretary is. 18:47 <@JohannWeiss> Well it might be you. 18:48 < RLim> If it's me it might be manageable and good way to keep tabs on things. But if I get too busy with my startup then I guess we can delegate someone else 18:48 < RLim> But yeah it should probably default to secretary and up to secretary to speak up and ask for help 18:48 <@JohannWeiss> Yeah 18:49 <@JohannWeiss> Makes sense 18:49 < RLim> I must admit that when I take on the position I assumed everything's being done at Vancouver 18:49 < RLim> but make sense for paperwork especially during election time to be closer to leader 18:50 <@JohannWeiss> And we don't actually know yet who that will be 18:50 < RLim> but we can discuss that closer to election time. I am thinking like Mikkel's letter authorizing me to run. 18:50 < RLim> It was a nail biter waiting for it to arrive on time 18:51 <@JohannWeiss> We have one thing that needs to be decided tonight, when are we starting the election? 18:52 < RLim> We could start it anytime now. I spoke to adpaolucci 18:52 < RLim> I will just sent the e-mail content to him 18:52 < RLim> and I also extracted members e-mail from our backup csv files 18:53 < RLim> The concern is new signup might not be included 18:53 < RLim> so I went through our payment processor list and got a few names that I will add 18:53 < RLim> paypal have only renewal or recurring payments for last 2 months 18:53 < RLim> so I assume those are existing members 18:54 < RLim> so the plan is it's already setup right now 18:54 < RLim> you can try it 18:54 < RLim> https://www.pirateparty.ca/pirate/executive-board-election 18:54 < RLim> and then adpaolucci would change the e-mail since I goof in posting the code aloong with the password at piratepad 18:54 < RLim> *change the password 18:54 < RLim> and update Drupal to use the new database password 18:54 < RLim> then he can vote to make sure it works. 18:55 < RLim> and sent out the e-mail for members to vote 18:55 < RLim> I can set it to officially starts say 6pm Eastern time tomorrow and ends one week after 18:55 < RLim> adpaolucci: can sent it anytime tomorrow 18:55 <@JohannWeiss> Sweet 18:55 < RLim> probably won't hurt to have it a bit longer than a week 18:56 < RLim> anyone foresee any members objecting to being able to vote for more than a week? 18:56 < RLim> by longer I mean adpaolucci sendign e-mail before 6pm ET 18:56 < RLim> *sending 18:57 < RLim> tried voting on that link and go back and vote and make sure it won't let you 18:57 < RLim> that was the problem I discovered aside from Travis getting access denied 18:57 < RLim> so I have to stop the vote and the server went down while I was trying to fix it 18:58 <@JohannWeiss> It shouldn't be a problem if the voting is open longer then nec 18:58 < RLim> so just a safeguard, we should check how many # of voters on approval_voters table and how many votes on approval_votes 18:58 < RLim> make sure it matches and no duplicate voters ID (membership ID) on voters table 18:58 <@JohannWeiss> okay 18:58 < RLim> So the initial flaw was not fatal would have just need more manual work 18:59 <@JohannWeiss> If a member has a problem with anything we've done in this eleciton, then can bring a motion to the next GM 18:59 < RLim> but the server went down anyway so gave us more time to do it properly 18:59 < RLim> yeah and I am putting vicepresident@pirateparty.ca as the contact 19:00 < RLim> which sounds like you don't have access 19:00 <@JohannWeiss> Nope 19:00 < RLim> might as well get access JohannWeiss. It's not hard to set one ip 19:00 < RLim> *up 19:00 < RLim> and just use mail.pirateparty.ca to access it 19:01 <@JohannWeiss> I'll do so now 19:01 < RLim> sorry mail1.pirateparty.ca 19:02 <@CCitizen> mail1 19:02 <@JohannWeiss> ...How do I get login details? 19:03 < RLim> I'll post the code used in the election results thread once it is out 19:03 < RLim> so members can audit it. Open source, transparency, and all 19:05 <@JohannWeiss> If there's no motions, I will adjourn this meeting 19:05 <@JohannWeiss> I'll be sticking around to get my mail setup 19:05 < Wilson> wait 19:06 < Wilson> Did the EB get the email I sent? 19:06 <@JohannWeiss> k 19:07 < RLim> when? 19:07 <@JohannWeiss> My mail isn't setup yet, so I wouldn't know 19:08 < RLim> oh I forwarded it to our new mailing list which is executiveboard@pirateparty.ca 19:08 < Wilson> earlier this week. I'll post it. 19:08 < RLim> so I did get it there 19:09 < RLim> Wilson: from March 2nd or earlier? 19:09 < RLim> bylaws? 19:09 < Wilson> not sure. here is the relevant part 19:09 < Wilson> -I have temporarilly added a riding association constitution template to the wiki. I'd like to leave it up as a help to anyone wanting to found a riding association. Since it is an official document it will need your approval. 19:09 < Wilson> here: https://wiki.pirateparty.ca/index.php/Constituency_Association_Constitution_Template 19:10 < RLim> yeah we got that and included JohannWeiss since he does not have access yet 19:10 < RLim> good job 19:11 < Wilson> since its a bit lengthy I'm not suggesting we vote on it now so I'll move to the second part of my email: 19:11 < Wilson> https://wiki.pirateparty.ca/index.php/EB_motions_and_adopted_rules_in_effect 19:12 < Wilson> I've gathered the EB by-laws and two things need changing. 19:12 < Wilson> 7 & 9 19:13 < Wilson> 7 because its outside of our scope and 9 because it means we can't pass things at meetings legally 19:13 < RLim> Motion to repeal #7 19:13 < RLim> ? 19:14 <@JohannWeiss> Good work by the way 19:14 < Wilson> seconded 19:14 < Wilson> thanks...I had time 19:14 < RLim> The Executive Board officially creates a “Social Media Board” and appoint Shawn Vulliez as interim leader. After a round of crowdsourced edits, the provided “Social Media Guide – Version 0.1” will become official party social media policy. 19:14 < RLim> #7 ^ 19:15 <@JohannWeiss> Any discussion/objections on repealing "he Executive Board officially creates a “Social Media Board” and appoint Shawn Vulliez as interim leader. After a round of crowdsourced edits, the provided “Social Media Guide – Version 0.1” will become official party social media policy. " 19:16 < Wilson> None from me 19:16 <@JohannWeiss> Seeing no objections, the motion passes unanimously 19:17 <@JohannWeiss> Number 9 was a plan that we didn't end up implementing 19:18 < Wilson> Really the only problem with it is "voting does not happen at meetings" 19:18 < Wilson> *Voting doesn't take place during the meeting 19:19 < RLim> Is that motion passed during the time that we were discussing allowing use of pseudonyms? 19:19 < Wilson> passed 2012-09-09 19:20 < RLim> you mean 2012-02-27 19:20 < RLim> ? 19:20 <@JohannWeiss> I'm not sure. The issue was trying to deal with quorum. We ended up using forums instead (point #10) 19:20 < RLim> sorry #9 19:20 < RLim> duh 19:20 < RLim> well we did have the forum meeting 19:21 <@CCitizen> I was going to suggest we give IT the budget for the rest of the year... $800 would basically be what would give IT $3000 total for the year to spend 19:21 < RLim> CCitizen: still discussing #9 19:21 < RLim> Quorum is no longer necessary for the meeting itself. Voting doesn't take place during the meeting, it happens in a 24 hours period afterwards. Any motions must get a number of votes equal to quorum to be passed in that time span. The entirety of the meeting must be immediately posted to an area accessible to the members voting on the motions. Amendments: Any amendments to motions which have a seconder are brought to a vote. The original motion can be voted on, as well as any amendments. The amendment with the most votes is used, assuming the original motion passed in the first place. 19:22 < RLim> We end up with one week right? 19:22 < RLim> Post on forum and one week to vote or discuss it 19:22 < RLim> Do we amend the motion? 19:23 <@JohannWeiss> I'd say we just repeal it entirely. #10 is what we actually ended up using 19:23 <@JohannWeiss> It made #9 redundant 19:23 < RLim> ok 19:23 < Wilson> yah, junk it 19:23 < RLim> I move to repeal #9 as stated above 19:23 < Wilson> seconded 19:24 < RLim> no discussion from me 19:24 <@JohannWeiss> Any objections? (60s) 19:24 < Wilson> none from me 19:25 <@JohannWeiss> Motion passes 19:25 < RLim> CCitizen: you want to make that a motion? 19:27 <@JohannWeiss> I'd like to request that we hold off on any longterm motions. I'd rather not restrict what the next EB can do 19:27 < RLim> ok 19:27 < RLim> I don't see urgency in that 19:28 < RLim> I can make payments right now 19:28 < RLim> so I'll just e-mail JohannWeiss to get approval until the new officers take over 19:28 <@JohannWeiss> yeah\ 19:28 < RLim> I am not anticipating one payment > $100 19:28 < RLim> anytime soon 19:29 < RLim> domains are more individual payment 19:31 <@JohannWeiss> ANything else? 19:31 <@CCitizen> Which one 19:34 < RLim> JohannWeiss: did you get access to your e-mail? 19:34 <@JohannWeiss> No 19:34 < RLim> one sec 19:34 <@JohannWeiss> I still don't know how 19:34 <@CCitizen> I figure we might as well have money for IT to spend if needed rather than having to bug the EB for all the little expenditures 19:35 < RLim> CCitizen: we decided to just wait for the new officers. During the transition I can just e-mail JohannWeiss for approval 19:35 < RLim> we are not expecting any one item expenses greater than $100 anyway 19:36 < RLim> but I agree going forward we should have that set aside accesible by IT 19:36 < RLim> JohannWeiss: CCitizen or I can set one up 19:36 <@CCitizen> I figure a budget of $3000 for the year is fine 19:36 < RLim> let me just login to iredadmin and check 19:36 <@CCitizen> ah Johann lemme set you up 19:36 <@JohannWeiss> cool 19:37 < RLim> ok I'll let CCitizen do it. He is speedy gonzales on setting up e-mail 19:39 <@JohannWeiss> I'm set up. 19:39 < RLim> cool 19:39 <@JohannWeiss> I'v already got an email asking about how to cancel membership status 19:39 <@JohannWeiss> ? 19:39 < RLim> content of e-mail mailout 19:39 < RLim> https://www.piratepad.ca/p/2013ebvotenotice 19:39 < RLim> from a member JohannWeiss ? 19:40 < RLim> Do they have recurring on paypal? 19:41 <@JohannWeiss> I assume they're a member 19:41 < RLim> well if they have a recurring on paypal, the should just go in to disable automatic payment there 19:42 < RLim> If they are not getting charge that's something we can fixed once we move to the new server 19:42 < RLim> The new EB need to clean up the list and decide what to do with non-paying members or thos with overdue payment 19:43 <@JohannWeiss> Yeah 19:43 <@JohannWeiss> Well shall we adjourn then 19:43 < RLim> k 19:44 <@JohannWeiss> Meeting adjourned then



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