EB 2013-01-27 transcript



All times are in Central Time

18:28 <@JohannWeiss> There's 5 of us here, so I will call this meeting to order 18:28 <@JohannWeiss> There's no agenda, so feel free to speak up if you have something to discuss 18:29 <@JMcleod> PC election 18:29 <@JMcleod> is that a go^ 18:29 <@JMcleod> ? 18:30 <@JohannWeiss> The only thing I haven't gotten confirmation on is that we will be able to initiate the voting software. Jack, how did it work during the PC by election (because we're using the same system) 18:30 <@JohannWeiss> ? 18:30 <@JMcleod> Jake had set up the database to recieve votes. I have no access to that. :( 18:31 <@JohannWeiss> Then I'll call Jake tonight 18:31 <@JohannWeiss> We need an answer to that urgently 18:32 Speaking of access, I just have to mention that it would be nice for some of the IT-Comm to have access to critical systems 18:32 <@JMcleod> how it worked though i would say great, it got the job done :) 18:32 <@JohannWeiss> If we are unable to get it functioning by Wednesday, the Pres should call an emergency GM for 48 hours later (so Thursday night) 18:32 <@JohannWeiss> I can chair the meeting 18:33 <@JohannWeiss> but it's got to come from the Pres 18:33 <@JohannWeiss> Or the Leader actually, but it's an exec issue 18:34 <@JMcleod> actually, its 72 hours later and it can be called by 2/3 vote from PC OR EB 18:34 < Patrick> Is Jake able to set up the vote thing again? 18:34 <@JMcleod> I hope so 18:35 <@JMcleod> And he has to give us access to do it too 18:36 <@JohannWeiss> I just send him an urgent text, I'll email you all when he responds 18:36 < Wilson> I see I'm late for something important. :/ 18:37 <@JohannWeiss> Discussing the voting software 18:37 <@JohannWeiss> We still need to jake to get show us how it works 18:37 < Wilson> oh don't tell me... 18:37 <@JohannWeiss> confusing last sentence 18:37 <@JohannWeiss> ** need Jake to show** 18:39 < Wilson> Is it on the website? ie, could we learn it through trial and error (but not with others able to see it)? 18:40 <@JMcleod> We can make the webpage, but it requires a DB entry of sorts and the ID has to be set in the form 18:40 < Wilson> ...ok 18:41 <@JMcleod> maybe adpaolucci has db access? 18:41 I have no access to the VMs 18:41 just the VMHost 18:41 < Patrick> Acutally you can make the webpages with drupal access I think 18:41 Patrick is correct 18:41 <@JMcleod> yeah the page itself isnt hard 18:41 <@JMcleod> its the db ID that is 18:41 < Patrick> adpaolucci, has drupal access I think 18:42 < RLim> Who worked on the voting program. They implemented one of the motion that was passed requiring confirmation id that is verifiable by voters 18:43 < RLim> The it comm worked on that one if I remembered correctly 18:44 < RLim> BTW, we have 2 minutes to approve 18:44 <@JohannWeiss> What? 18:45 <@JohannWeiss> Right 18:45 < RLim> the system was down last meeting so we were not able to approve Jan 13th minutes 18:45 <@JohannWeiss> Yeah, so Ric, care to post a link to the minutes of the previous meetings? 18:45 < RLim> http://wiki.pirateparty.ca/index.php/EB_2013-01-13_minutes 18:46 <@JohannWeiss> Looks good to me 18:47 <@JohannWeiss> Speak up in 60 sec if you disagree 18:48 <@JohannWeiss> minutes are approved 18:49 <@JohannWeiss> Next set 18:49 < RLim> http://wiki.pirateparty.ca/index.php/EB_2013-01-20_minutes 18:49 <@JohannWeiss> Looks good again, speak up in 60 sec to discuss 18:50 <@JMcleod> baby crying, afk 18:50 <@JohannWeiss> Approved 18:50 < RLim> since we don't have transcript for online meeting 18:50 <@JohannWeiss> (the minutes) 18:50 < RLim> I'll post the list of who voted for what in the vote log 18:51 <@JohannWeiss> Good idea 18:51 < RLim> *forum meeting 18:51 < RLim> and one item going in this week's minutes 18:51 < RLim> http://riclim.com/forum/discussion/33/custodian-of-records#Item_4 18:54 < RLim> do we have quorum 18:54 < RLim> ? 18:55 <@JohannWeiss> Yes 18:55 < Wilson> 3 is quorum right? 18:55 <@JohannWeiss> You, me, Jack, Wilson, Patrick, pappasadrian 18:55 < Patrick> I think so 18:56 < RLim> # with voting rights 18:56 < RLim> yeah majority members with voting rights 18:56 <@JohannWeiss> 4 then, cause there's 7 total 18:57 <@JohannWeiss> pdc, it, pres, vp, sec, leader, deputy 18:58 < RLim> ok so the motion for custodian of records failed to pass 18:58 <@JohannWeiss> It failed to get quorum, but you could bring it forward right now 18:59 <@JohannWeiss> We've got qourum 19:00 < RLim> I move to designate the President, Vice President and the Secretary as the custodian of all party's records. All members and officers shall make sure that the Secretary is informed of any update to the records. The Secretary shall maintain and keep the records up-to-date and make sure the President and Vice President have access to the updated records. Records includes all documents related to party's business and all party related systems login information. This motion would come into effect after the February 2013 officers election and shall apply to the newly elected or appointed officers. 19:00 < Wilson> Other than including the prez and vp is this any different from the current setup? 19:01 < RLim> yes. Currently we always get stuck with not having access to critical systems of the party 19:01 < RLim> Like only Jake have access and if we can't get in touch with him we are screwed 19:02 < RLim> I've repeatedly asked for people to give me what they have access to but did not go anywhere 19:02 < RLim> so by making it a motion and becoming standing rule, we can be proactive 19:03 < Wilson> I suppose 19:03 < RLim> now we are having serious problem since no one have access to the VM 19:04 < RLim> Exactly my concern back then. Few people have access and refused to share it 19:04 < Wilson> The motion says 'records' is the VM a record? (sorry if newbish question) 19:05 < RLim> despite repeatedly asking for it 19:05 < RLim> account / system login 19:05 < Wilson> ok. 19:06 < Wilson> Well I support this. Does anyone else have questions? 19:07 <@JohannWeiss> We will vote in 60 sec unless there is a request for further debate. 19:09 <@JohannWeiss> Voting on the main motion: " to designate the President, Vice President and the Secretary as the custodian of all party's records. All members and officers shall make sure that the Secretary is informed of any update to the records. The Secretary shall maintain and keep the records up-to-date and make sure the President and Vice President have access to the updated records. Records includes all documents related to party's business and all party 19:09 < Wilson> Aye 19:10 <@JohannWeiss> aye 19:10 < RLim> aye 19:10 < RLim> cutoff 19:10 < RLim> related systems login information. This motion would come into effect after the February 2013 officers election and shall apply to the newly elected or appointed officers. 19:10 < RLim> sorry 19:10 < Wilson> Still Aye 19:10 < RLim> aye 19:11 <@JohannWeiss> aye 19:12 <@JohannWeiss> The motion passes, 3 in favour, 0 against 19:12 < Wilson> And with that I have to take a run to the store. Night. 19:14 < RLim> anyone know what Jake have access to? Did we ever have access to the VM after we switched over? 19:14 <@JohannWeiss> No idea 19:14 <@JohannWeiss> I wasn't informed of much IT stuff 19:14 < RLim> scshunt might be the one who have access but not sure if he ever got access to the VM 19:16 < RLim> who normally reset our server when it is down 19:16 < RLim> ? 19:16 <@JohannWeiss> Jake did that a few times, and I think pappasadrian did it last time 19:18 <@JohannWeiss> I'm going to write up the email we will send out when voting is initiated tonight (unless someone else wants to / already has done it). Will send it to exec for any edits or changes 19:19 < RLim> I have not done it yet. 19:19 < RLim> Go ahead if you want to. 19:20 <@JohannWeiss> alright, will do 19:20 <@JohannWeiss> Is there anything more for tonight? 19:21 < RLim> one thing I would like to introduce 19:21 < RLim> but does not seems like it'll get done tonight 19:21 < RLim> to make sure we have Terms of Use and Privacy Policy displayed for all our systems 19:21 < RLim> That would cover any officers 19:21 < RLim> if we get sued 19:22 < RLim> which is quite common nowadays from copyright trolls 19:23 <@JohannWeiss> I think we're down qourum (either way we need 3 votes for anything to count as valid, regardless of who's signed in) 19:23 < RLim> especially if we decide to start our vpn again 19:24 <@JohannWeiss> Bring it up at next weeks meeting, there's no real rush on this 19:24 <@JohannWeiss> or in the exec forum 19:24 < RLim> ok 19:25 <@JohannWeiss> So, I'll email when I receive word from Jake and with the letter to send out for the start of the election 19:25 < RLim> just ask him about access to VM 19:26 <@JohannWeiss> K 19:26 < RLim> we need to backup our wiki, webpage content and whatever's on other system 19:26 <@JohannWeiss> Meeting adjourned



View minutes